ASBMR 2006 Winter Council Meeting
February 3, 2006
Washington, DC, USA
Call to Order
ASBMR President Elizabeth Shane opened the meeting, welcomed participants, announced a quorum, and reviewed ASBMR’s confidentiality statement. After self-introductions, Dr. Shane reiterated the need for Councilors to provide disclosure forms before the Council Meeting and to recognize when they are in conflict during the meeting and recuse themselves as necessary.
Approval of September Council Meeting Minutes
A motion was made to approve the September 2005 Council Minutes. The motion passed.
New ASBMR Executive Director
Dr. Shane introduced incoming ASBMR Executive Director Ann Elderkin and explained the search process.
Dr. Shane thanked the ASBMR staff for their work during this transition. Dr. Shane also thanked Ms. Julie Silverstein for all of her help during this transition and with the process of finding a new Executive Director.
ASBMR Meeting on Contemporary Diagnosis and Treatment of Vitamin D-Related Disorders
Dr. Shane reported:
- The Contemporary Diagnosis and Treatment of Vitamin D-Related Disorders Meeting (“Vitamin D Meeting”) will be held on December 4-5, 2006, in Arlington ( Crystal City), Virginia.
- The Organizing Committee is chaired by ASBMR Secretary-Treasurer Marc Drezner and members are ASBMR Past-President Sylvia Christakos and Dr. Shane.
- The Program Committee consists of the Organizing Committee and ASBMR members Marie Demay, Bruce Hollis, Robert Heaney and Craig Langman.
EFF-ASBMR First Annual Forum on Metabolic Bone Disease for Fellows in Training
Dr. Shane reported:
- The Endocrine Fellows Foundation (EFF) and the ASBMR will provide an educational program for 100 fellows on September 14, 2006, a day before ASBMR’s Annual Meeting in Philadelphia, PA., USA
- The program co-chairs are John Bilezikian (EFF) and Marjorie Luckey (ASBMR).
- The meeting format will include four lectures and breakout sessions similar to ASBMR’s Meet-the-Professor sessions.
- Accreditation Council for Continuing Medical Education ( ACCME) requirements will be followed to organize the meeting; however; CME credits will be provided.
- The program is limited to 100 fellows because it’s meant to be a small, interactive session.
ASBMR Bone Quality Initiative Meeting
Dr. Shane reported:
- The National Institutes of Health (NIH) and ASBMR along with other organizations sponsored a Bone Quality Initiative Meeting on December 14-15, 2005.
- ASBMR was represented on the organizing committee by ASBMR Past-President Clifford Rosen.
- Purpose of the meeting was to bring interested industry representatives and NIH together to discuss areas of interest, concern and collaboration.
ASBMR Honors Gideon Rodan
Dr. Shane reported that ASBMR will honor the late Gideon Rodan by:
- Sending an ASBMR email to membership expressing gratitude for his service to the Society and impact to the industry.
- Sending a donation to the Hebrew University in Dr. Rodan’s honor.
- Continuing the Gideon A. Rodan Excellence in Mentorship Award
- Publishing a memorial issue of the Journal of Bone and Mineral Research (JBMR).
ASBMR Councilor Mark Horowitz noted that Dr. Shane and Ms. Hasson along with many ASBMR members attended Dr. Rodan’s funeral in January 2006.
Finance Committee Report
International Travel Policy
ASBMR Secretary-Treasurer Marc Drezner reported that the ASBMR Finance Committee does not recommend implementing a policy that reimburses Councilors for international business class travel.
A motion was made to approve the Finance Committee recommendation to not reimburse international business class travel for Councilors. The motion passed.
ASBMR Investment Report
Dr. Drezner introduced Vice President of the Investment Management Group for Mercantile Howard Schwartz
Mr. Schwartz reported on t he purpose of the Society’s long range investment strategy is to:
- Maintain sufficient liquidity to support the day-to-day operations of the Society.
- Provide funds for emergency purposes.
- Enhance capital value of assets to further the ASBMR mission.
ASBMR 2006 Draft Budget
Dr. Drezner noted that the 2006 budget reflects ASBMR’s best practice of being conservative in revenue and realistic in expenses.
Dr. Drezner deferred Council’s vote to approve the 2006 ASBMR budget until after the Research Funding Task Force Report.
2006 Corporate Support
ASBMR Association Assistant Rebecca Boulos reported:
- Total corporate support pledges are strong
- An increased number of grant application requests have been submitted.
- The next ASBMR Corporate Advisory Board (CAB) meeting is scheduled for June 7, 2006.
- Interest in support for the Vitamin D Meeting has been brisk.
Ms. Hasson expressed her gratitude to Ms. Boulos for all of her efforts with gaining corporate support for the Society.
ASBMR Research Funding Task Force Report
Dr. Shane introduced the Research Funding Task Force Chair Paula Stern who reported:
- The Research Funding Task Force members are: Elizabeth Shane, Marc Drezner, Tim Skerry, Thomas Clemens, David Goltzman and Philip Osdoby.
- The task force convened to consider the growing concerns regarding the lack of research funding and potential shortfalls that might affect mid-level and senior scientists.
- The task force evaluated available information regarding funding trends worldwide, benchmarked other bridge funding programs, and reviewed information provided regarding ASBMR’s investment policy and financial trends and reserves.
- The U.S. research funding levels at NIH and other government funding agencies are trending downward.
Dr. Stern noted that the task force members recommend that Council approve the establishment of the ASBMR Bridge Funding Research Grants Program.
Dr. Stern reviewed the draft Program Announcement and Application Form. She highlighted:
- The program will provide one year of support to established investigators (defined as investigators who have previously had at least five years of independent funding) who have encountered an interruption in funding.
- The grants are intended for investigators with a history of research productivity and external research funding.
- The applicant, if awarded, could receive up to $50,000 in direct costs (no indirect costs are funded).
A motion was made to approve the ASBMR Research Funding Task Force recommendation to establish the ASBMR Bridge Funding Research Grants Program for all qualified ASBMR members ( U.S. and International). The motion passed unanimously.
A motion was made to approve the 2006 ASBMR Budget. The motion passed.
Publications Committee Report
JBMR Authorship Issue
ASBMR Attorney Peter Wolk reported on a publications issue regarding a complaint made by a co-author of a JBMR-published article.
ASBMR Publications Committee Chair Joseph Lorenzo reported on the process and timeline for handling the complaint and noted that in response to concerns expressed about authors’ access to data, leaders of the ASBMR and JBMR examine d current publishing procedures and standards and wrote an editorial that will appear in the March 2006 issue of the JBMR.
Dr. Shane noted:
- ASBMR is convening a task force of Society leaders and editors of Journals who publish clinical research on osteoporosis and other related bone diseases and disorders of mineral metabolism.
- The charge to the task force is to develop additional procedures to safeguard the trust of research scientists and the public and to assure that the reporting of clinical trials and similar results in Society journals are complete and unbiased.
JBMR Editor’s Report
The JBMR Editor John Eisman reported:
- The JBMR average turnaround time for editorial decision is 24 business days, a consistent average since the four-day decrease reported in October 2005.
- The JBMR impact factor is 5.436 and places the Journal in 13th place out of 88 journals in the Endocrinology and Metabolism category. The ranking includes both review and original study journals.
- The JBMR balance of clinical and basic science papers reflects:
- 35 percent of papers received are basic research, and 35 percent of these papers are published.
- 24 percent of papers received are translational, and 25 percent of these papers are published.
- 41 percent of papers received are clinical, and 40 percent of these papers are published.
Dr. Eisman also noted Journal staffing changes:
- Managing Editor Amber Williams resigned.
- Publications Assistant Jennifer Griffin is a new addition to the staff.
PRIMER Editor’s Report
ASBMR Publications Director Adrienne Lea reported:
- The sixth edition of the Primer on the Metabolic Bone Diseases and Disorders of Mineral Metabolism (Primer) is in development and is expected to go to production in April or May 2006.
- The Primer will include a new section on cancer and bone. Chapters in this section address skeletal neoplasms, mechanisms of bone destruction and formation by metastatic tumors, treatment and prevention of metastases, myeloma, and skeletal complications of breast and prostate cancer.
- The first promotional mailing for the sixth edition of the Primer will be sent to ASBMR members soon.
Ms. Lea also noted that this Primer is the last edition for current Editor Murray Favus.
Discussion noted that Dr. Favus should be honored at the ASBMR Annual Meeting by:
- Holding a dinner in his honor
Ethics Advisory Committee Discussion
Dr. Shane welcomed the ASBMR Ethics Advisory Committee (EAC) Chair Julie Glowacki and member Larry Raisz, who joined by phone, to discuss possible revisions to the current ASBMR Ethics Policy and Disclosure Form. Dr. Shane also:
- Commended the EAC for their tireless efforts on behalf of the ASBMR leadership and Society.
- Provided background information from the September 2005 EAC meeting about requesting that the EAC revisit the Ethics Policy, in particular Section II, to provide the ASBMR Officers and Councilors with specific criteria to identify what is and is not a conflict of interest.
Ethics Policy: II. (4) During their tenures, the Officers of ASBMR should consult with others, including the Ethics Advisory Committee, on the significance of actual or apparent conflicts or biases arising from work with corporate entities in relation to their primary roles as the senior leadership.
Discussion noted a variety of perspectives and differing opinions.
Dr. Raisz noted that an expanded disclosure form for individuals being nominated for officer positions might be considered.
Dr. Glowacki thanked Council and informed them that the EAC will submit some alternative revisions to the Ethics Policy and Disclosure Form for Council’s consideration.
The Federation of American Societies for Experimental Biology ( FASEB) ASBMR member representative Paula Stern reported on advocacy-related activities and strategic plan of the society.
Management Committee Report
ASBMR staff was excused for Council’s private meeting to review the Management Committee Report. After the meeting resumed, Dr. Shane reported that Council approved the 2006 SmithBucklin Contract.
Dr. Shane also noted that Council recommends a Bylaws change to allow the Secretary-Treasurer to remain on the Executive Committee as an ad hoc member for one year after his or her term ends.
2006 Annual Meeting
Dr. Shane thanked ASBMR Program Co-Chairs Andrew Arnold and Susan Greenspan for their efforts in developing the program for the 2006 Annual Meeting. She noted highlights which include:
- ASBMR and the International Bone and Mineral Society (IBMS) will hold a joint symposium on Fat and Bone.
- ASBMR awards will be presented each morning prior to the plenary sessions.
- Instead of keeping the awardees names confidential as in past years, the award recipients will be announced prior to the meeting.
- Recipients will have their pictures and biographical information featured prominently during the Annual Meeting.
ASBMR Program Manager Yvette Dalka reported:
- The Call for Abstracts flyer will be mailed in the next two months.
- The Save-the-Date flyers for the 2007 Annual Meeting in Hawaii will also be mailed to members shortly.
- The Ancillary Program Committee approved the ancillary program which consists of Working Groups and Industry-Supported Symposia (ISS).
Discussion noted Council’s continued concern about the Industry-Supported Symposia (ISS) and the appearance of commercial bias.
Ms. Hasson noted that ASBMR staff and the Ancillary Program Committee routinely review all policies and information sent to the ISS organizers to ensure that the ISS sessions meet ASBMR expectations and to try to prevent commercial bias at these meetings.
ASBMR-NOF-ISCD FDA Osteoporosis Guidance Update
ASBMR Project Manager Gretchen Bretsch reported:
- The ASBMR-NOF-ISCD consensus recommendations on the U.S. Food and Drug Administration’s (FDA) revisions to the 1994 Draft Osteoporosis Guidance were submitted to the FDA in January 2006.
- The list of participants and their disclosures as well as letters containing endorsements from the American Association of Clinical Endocrinologists (AACE) and U.S. Bone and Joint Decade (USBJD) were included with the consensus recommendations.
Bone Quality Meeting
Dr. Shane reported:
- At the December 2005 Bone Quality Meeting it was suggested that ASBMR take the lead in preparing a brief statement regarding whether morphometric vertebral fractures should be considered valid endpoints for clinical trials in osteoporosis.
- Such a statement would be reviewed by the ASBMR Professional Practice and Executive Committees.
ASBMR Membership Survey
Mr. Fesler reported:
- At the June 2005 Council Retreat, Council discussed the need to update available data on member needs to make better informed decisions about the future direction of the Society.
- ASBMR’s last membership survey was four years ago.
- SmithBucklin Marketing and Statistics Department staff is helping to develop a member survey to be launched in the spring.
- The Member Needs Assessment will:
- Inform Society leaders about the value of current and future strategic plans and initiatives
- Focus staff and volunteer efforts on the programs, initiatives and services that members value most
Mr. Fesler noted that results of the membership survey will be presented at the June 2006 Council Retreat.
Career Enhancement Awards (CEA) Update
ASBMR Senior Project Coordinator Earline Marshall reported:
- The Society received 19 applications; 16 were from the United States, three were international.
- There were 17 collaborative research and two sabbatical research applications.
- The applications are undergoing an initial administrative review and reviewers will be selected in a few weeks.
ASBMR Co-Sponsorship of Session at Japanese Meeting
Ms. Hasson reported:
- The ASBMR was invited to co-sponsor a session at a meeting of the Japanese Osteoporosis Society (JOS), which will be held October 11-14, 2006, in Tokyo, Japan.
- An individual who will represent ASBMR has been invited to serve as a Co-Chair of this joint session.
- She confirmed that JOS will cover the ASBMR representative’s travel costs to Japan in connection with this meeting.
Dr. Shane noted that co-sponsoring a session at the meeting in Japan furthers the Membership Development Committee’s (MDCs) goal of increasing ASBMR international outreach.
Approval of Consent Agenda
A motion was made to approve the ASBMR consent agenda. The motion passed.
ASBMR Council Retreat
Dr. Shane noted ideas for topics of discussion for the June Council Retreat. Ideas include:
- Exploring ways the Society could evaluate programs
- Reviewing core programs vs. ancillary programs and prioritizing these programs so that the Society has a strategy for cutting expenses should financial constraints warrant such an action in the future.
Discussion noted other ideas:
- Evaluate the Career Enhancement Awards and smaller meetings, such as Bone Quality and Anabolics
- Evaluate the ASBMR’s relationship with Mercantile and the Investment Policy
- Consider ways to generate additional revenue
- Use membership survey results to identify new ways to generate revenue and prioritize programs
ASBMR Councilor/Committee Chair Calls and Meeting
Dr. Shane noted:
- She and Ms. Elderkin will be meeting with Councilors individually by conference call during the months of March and April to discuss the upcoming Council Retreat and any other issues of concern.
- ASBMR President-Elect Steve Goldring and Ms. Elderkin will be meeting with Committee Chairs by conference call in the next few months to discuss the upcoming (in-person) Committee Chair Meeting, Council Retreat and Committee activities.
ASBMR Staffing Changes
Ms. Hasson noted ASBMR staff changes:
- The promotions of:
- Adrienne Lea to Senior Communications Director
- David Allen to JBMR Managing Editor
- Matthew Kilby to Senior Publications Assistant
- Earline Marshall to Senior Project Coordinator
- Kimberly Seyran to Senior Project Coordinator
Ms. Hasson thanked the ASBMR staff for there efforts and support during this transition period.
Dr. Shane again thanked Ms. Hasson and staff for their work and dedication to the Society during this time.
Dr. Shane adjourned the meeting at 3:45 p.m.