ASBMR 2006 Fall Council Meeting
September 14, 2006
Philadelphia, PA, USA
Call to Order, Introductions, and President’s Report
At 9:00 a.m., ASBMR President Elizabeth Shane welcomed participants, announced a quorum, and reviewed ASBMR’s confidentiality statement. Dr. Shane reiterated the need for Councilors to review the disclosure spreadsheet and recognize when they are in conflict during the meeting and recuse themselves as necessary.
After self-introductions, Dr. Shane:
- Acknowledged the accomplishments of outgoing ASBMR Past-President Sylvia Christakos and outgoing ASBMR Councilors Daniel Bikle, Jane Cauley, and Vicki Rosen
- Welcomed incoming ASBMR President-Elect Barbara Kream and Secretary-Treasurer Keith Hruska, and Councilors René St. Arnaud, Maria Luisa Brandi and Robert Civitelli
Approval of June Council Meeting Minutes
A motion was made to approve the June 9, 2006, Council Minutes. The motion passed.
Approval of August Council Conference Call Minutes
A motion was made to approve the August 8, 2006, Council conference call minutes. The motion passed.
Dr. Shane noted that the ASBMR Program Co-Chairs Andrew Arnold and Susan Greenspan did an outstanding job organizing the Annual Meeting program. She also reported on the progress of the Scientific Publishing of Industry Supported Clinical Trials Task Force.
Dr. Shane reported that the ASBMR convened an international, multidisciplinary task force of experts (physicians, oral surgeons, dentists and scientists) to examine the data and facilitate an exchange of information critical to addressing osteonecrosis of the jaw (ONJ) and guiding the research agenda. Several NIH Institutes (NIAMS, NIDCR, NCI) are also represented.
In addition to ASBMR, the task force represents The Endocrine Society, the American Association of Clinical Endocrinologists, The International Society of Clinical Densitometry, the American College of Rheumatology, the International Bone and Mineral Society, the National Osteoporosis Foundation, the Paget Foundation, Osteoporosis Canada, and the Canadian Society of Endocrinology and Metabolism.
Dr. Shane reported on ASBMR’s developing relationships with other societies:
- 1st International Conference on Osteoimmunology held in May 2006 in Crete. ASBMR made contributions for young investigator awards for that meeting and similar awards to the International Society of Bone Morphometry to be held immediately following the ASBMR Annual Meeting in Philadelphia. ASBMR is co-sponsoring or hosting sessions at the following meetings in the coming year:
- Japan Osteoporosis Foundation (JOS) 8th Annual Meeting, October 11-14, 2006, Tokyo, Japan: Clinical Development of New Therapeutic Agents.
- Annual Meeting and Scientific Exposition of the American Society of Nephrology (ASN), November 14-19, 2006, San Diego, California: Anti-Aging Hormone Klotho: New Molecular Concepts for Regulating Calcium Phosphate Homeostasis.
- International Bone and Mineral Society, June 2007, Montreal: Transplant Bone Disease.
- European Calcified Tissue Society (ECTS), 2009 meeting: invitation pending.
- The American Association of Immunologists (AAI) has invited ASBMR to participate as a Guest Society at their Annual Meeting from May 18-22, 2007, in Miami Beach, Florida, USA and ASBMR will present a session on osteoimmunology.
Advocacy (NIH Funding, Bone Coalition, DXA Reimbursement Rates)
Dr. Shane reported that ASBMR continues to move forward with a number of Advocacy efforts. ASBMR continues to work with FASEB, which advocates for increased NIH funding through Congressional visits and other initiatives. ASBMR invited NIH Director Elias A. Zerhouni to speak at this year’s Annual Meeting about the realities and future prospects for NIH funding, as well as FASEB’s Director of Legislative Relations Jon Retzlaff to speak about effective ways to increase awareness of the importance of scientific research. Other efforts include:
- Working with the Bone Coalition, ASBMR advocated for NIH funding of bone research and has been successful in getting the majority of proposed policy directives on bone research included in the Report Language of the House Subcommittee on Labor-HHS-Education. The Committee also included language calling for NIH to convene a national summit and develop a National Action Plan for Bone Health and Osteoporosis as a means to accomplish the Surgeon General’s call for a national action plan in his Surgeon General’s Report on bone health in October 2004.
- The Bone Coalition will meet with the Department of Defense (DOD) Deputy Assistant Secretary for Clinical and Program Policy David N. Tornberg to make the case for DOD to increase funding for bone research.
- ASBMR responded to a Call to Action from the International Society for Clinical Densitometry (ISCD) with an email to members requesting that they complete an ISCD survey and contact their local Congressmen and Senators to express their concern about the Centers for Medicare and Medicaid Services (CMS) recently proposed regulations that will markedly reduce reimbursement for the performance of DXA and limit access for patients with or at risk for osteoporosis to DXA scans.
ASBMR Strategic Directions
Dr. Shane noted that ASBMR Council and Committee Chairs met in June 2006 for ASBMR’s Strategic Planning Retreat. The day-long meeting allowed the leadership to focus on the strategic directions of the Society for 2006-2008. The five priorities identified, and approved by Council, for the next two years are:
- Support Young Investigators and Membership Involvement – ASBMR will implement initiatives to encourage young investigators to pursue careers in bone and mineral research and to increase involvement of young investigators in the Society.
- Advocate for Research Funding – ASBMR will develop advocacy initiatives to facilitate increased funding for bone research in Congress, at NIH, and from other governmental and non-governmental sources.
- Improve the Presentation of Quality Science at Annual Meeting and in JBMR
ASBMR will continue to improve the presentation of the quality science at the Annual Meeting to appropriately highlight important presentations. ASBMR will continue to diversify the quality science presented in the JBMR and will adopt AAMC guidelines for the publication of clinical trials sponsored by industry and other funding sources in order to improve confidence in the reporting of clinical trials.
- Address Clinical and Basic Science Policy Issues – ASBMR will take a leadership role in identifying, defining and then developing strategic plans to address key problems in basic and clinical science. The outcomes of these initiatives will include accepted definitions, agreed operational criteria, agreed approaches to the science, and endorsement by all stakeholders.
- Improve Financial Efficiency – ASBMR will match activities to resources
ASBMR President-Elect Steve Goldring noted his appreciation of the ASBMR Executive Committee and Council for their work during the past year. He reported:
- The 2007 ASBMR topical meeting will be on Therapeutic Approaches Targeting Bone Remodeling for the Treatment of Osteoporosis.
- The 2007 Annual Meeting Program Co-Chairs are ASBMR members Juliet Compston and Harald Jueppner.
- The 2007 ASBMR Council Strategic Retreat will be held in February 2007 instead of June; suggestions and ideas for this meeting are appreciated.
Discussion noted that the allied health professional category on the Annual Meeting Registration Forms include laboratory technicians.
Executive Director’s Report
ASBMR Executive Director Ann Elderkin reported:
- The ASBMR Committees will meet during the Annual Meeting and will discuss the ASBMR Strategic Directions and how their Committee activities will move these directions forward. Updated progress reports will be provided periodically as initiatives are developed.
- 2006 Annual Meeting registration is looking very good, ASBMR is ahead of its projection at 3,928 registrants (at two weeks out), which is a 12 percent increase from last year.
- ASBMR will launch the E-newsletter in October 2006. This monthly newsletter will reduce the number of emails sent to members and keep members informed about the activities of the Society in a timely manner.
ASBMR Secretary-Treasurer Marc Drezner reported on the financial health of the Society:
- The ASBMR Annual Meeting is the single largest revenue generating program for the Society.
- The annual topical meetings also generate revenue for the Society.
- The financial picture for the Society looks very good but the Society should be conservative about 2007 revenue.
- The cost of the Annual Meeting increases each year and will increase substantially in 2007 when the meeting is in Hawaii.
- The Society is also spending down its reserves while expenses, such as administrative costs, continue to rise.
Investment Firm Proposal
Dr. Drezner noted:
- At ASBMR’s June Council Meeting, Council approved seeking RFPs from investment firms to seek a new investment management team for ASBMR reserves.
- ASBMR received proposals from five companies.
- Two companies met in person with the ASBMR Treasurer, ASBMR Senior Director of Finance Marc Charon and Executive Director Ann Elderkin. From this meeting and the materials UBS provided, the group believes that UBS is best suited to manage the investments of the Society.
Dr. Drezner introduced the UBS Investment Manager Chris Jackson. Mr. Jackson provided information about UBS.
Dr. Drezner thanked Mr. Jackson and noted:
- UBS is a well-respected organization and Mr. Jackson has a comprehensive knowledge base, confidence in his decisions and a due consideration of a myriad of contingencies. He has an appropriate focus on overall long term growth and did not use the promise of outstanding future earnings to gain our confidence.
- The recommendations received from clients of UBS were excellent, including those from SmithBucklin organizations.
- ASBMR accounts will be managed by Mr. Jackson and will involve an investment portfolio in the top quartile of his active accounts.
A motion was made to approve the Finance Committee recommendation to have UBS manage ASBMR’s investment portfolio contingent on the favorable review by the Finance Committee of UBS’s track record compared with other indices. The motion passed.
Dr. Drezner reviewed information that UBS submitted in their investment protocol and noted that UBS has a good track record earning more money for firms with more risky protocols than that of ASBMR.
In light of information provided from Mr. Jackson and after further discussion, an amended motion was made to approve the Finance Committee’s recommendation to have UBS manage ASBMR’s investment portfolio. The motion passed.
Dr. Drezner reported that the ASBMR current auditor Wolf & Company (Wolf) has audited the Society for the past six years. Best practice guidelines suggest that organizations should select new auditors every 5-7 years. ASBMR sent four RFPs for auditing services. After careful review, the ASBMR Finance Committee recommends Cocke, Szpanka & Taylor (Cocke).
After discussion, a motion was made to approve the ASBMR Finance Committee recommendation to obtain the auditing services of Cocke for the ASBMR 2006 audit. The motion passed unanimously.
Ethics Policy and Guideline Revisions
Dr. Shane introduced ASBMR’s Attorney Peter Wolk who reported on the proposed revisions to ASBMR’s Ethics Policy and Guidelines. He reported:
- The ASBMR Ethics Advisory Committee (EAC) met by conference call to make revisions to the current ASBMR Ethics Policy and Guidelines based on input obtained from the Council’s response (June, 2006) to the “Ballot” of questions regarding the EAC’s past interpretations of the Ethics Policy and Guidelines. Revisions to the policy are meant to provide members and potential nominees with more information about the (a) legal requirement for non-profit organizations to have a mechanism for resolution of conflicts/dualities, (b) the “spirit” of the Policy, and (c) examples of Guidelines for the ASBMR leadership.
- A major change is the extension of guidelines to include all Officers. Revisions include:
- New text in item II (4) gives some examples of interactions with corporate entities that are and are not permitted for Officers.
- New text in item III (5) gives examples of interactions that are permitted for Councilors.
- New text in item XI concerns the explicit process by which the EAC can review updated disclosures.
Also for consistency, the term “duality” was added to each use of the term “conflict” because that term may be more familiar to and understood by many of our members. Finally, several minor changes in language were made.
Mr. Wolk noted that the EAC recommends that Council approve the revised Ethics Policy and Guidelines and that
Council agrees to disseminate to the membership in an email notice that the Policy has been revised, with a summary of the changes and link to ASBMR Webpage with the Policy/Guidelines.
After discussion, a motion was made to approve the EAC revisions to the Ethics Policy and Guidelines. The motion passed unanimously.
A motion was made to approve the EAC recommendations on how to disseminate the revised Ethics Policy and Guidelines to ASBMR membership. The motion passed unanimously.
IX. Task Force on Osteonecrosis of the Jaw (ONJ)
Dr. Shane noted that the task force has had three calls and will have a three hour meeting during the Annual Meeting. The task force is making progress and will meet with pharmaceutical companies to discuss ONJ cases. ASBMR Associate Executive Director Douglas Fesler has done an outstanding job coordinating the task force and assisting with compiling information on the website. ASBMR Associates Alison Gershen, Janine O’Donnell also helped him with this task.
X. JBMR Editor’s Report
The JBMR Editor John Eisman reported:
- Huibert A.P. Pols joined the Editorial team as Associate Editor due to the untimely death of Olof Johnell.
- JBMR’s Advertising income remains steady for the first eight months of the year despite fewer pages.
XI. Endorsement of AAMC Principles for Protecting the Integrity in the Conduct and Reporting of
Dr. Shane provided background on the issues regarding the endorsement of the AAMC Principles for Protecting the Integrity in the Conduct and Reporting of Clinical Trials.
- In response to concerns expressed about authors’ access to data an d presente d at the February 2006 Council meeting, leaders of the ASBMR andJ BMR convened a Task Force on Scientific Publishing of Industry-Supported Clinical Trials. The Task Force held its first conference call on May 25th of this year and reached broad consensus on the AAMC Principles for Reporting Results of Clinical Trials.
Dr. Shane introduced ASBMR Publications Committee Chair Joseph Lorenzo, who provided an update on this initiative:
- Dr. Shane, who chaired of the AAMC Task Force, drafted a special report detailing the process an d this will be submitted to the Journal of Bone and Mineral Research.
- A Statement of Concern is posted on the JBMR website relative to the 2003 paper about which the question of data access remains uncertain.
- The ASBMR Publications Committee unanimously accepted the AAMC guidelines.
After discussion, a motion was made to accept the Publications Committee recommendation and approve the AAMC Guidelines and also for Council to ask the Publications Committee, JBMR Editor and ASBMR President to make a coordinated effort to ask other bone journals to accept the AAMC Guidelines. The motion passed unanimously.
Minority Subcommittee Proposal
ASBMR Project Manager Gretchen Bretsch reported on the proposal from the ASBMR Minority Task Force:
- ASBMR leadership questioned whether the Society was meeting the needs of its diverse membership and at the September 2004 ASBMR Council Meeting, one of the new initiatives identified for 2005 included the constitution of a Minority Task Force.
- The Minority Task Force proposed initiatives that included:
- Finding a way to foster increased participation of minorities in bone and mineral research by identifying and/or establishing research awards or scholarships to support minority post-docs as well as medical and graduate students who are in the process of identifying their research interests.
- Hosting a Minority Breakfast at the 28th ASBMR Annual Meeting in Philadelphia, Pennsylvania, USA.
- To better utilize the Minority Task Force, it was suggested that the task force become the Minority Subcommittee of the Membership Development Committee (MDC).
After discussion, a motion was made to approve the establishment of the Minority Subcommittee of the Membership Development Committee. The motion passed unanimously.
ASBMR Topical Meetings
Dr. Drezner reported on the 2006 topical meeting: Contemporary Diagnosis and Treatment of Vitamin D-Related Disorders, to be held on December 4-5, 2006, in Arlington, Virginia, U.S.A.
ASBMR President-Elect Steve Goldring noted that the 2007 topical meeting will be entitled: Therapeutic Approaches Targeting Bone Remodeling for Treatment of Osteoporosis. He also noted:
- The meeting will be in November/December 2007
- The Organizing Committee will be constituted soon and preparations will begin to submit an R13 NIH grant to fund the meeting.
ASBMR 29th Annual Meeting in Hawaii
ASBMR Program Manager Rebecca Myers reported on the progress of the 2007 Annual Meeting that will be held in Hawaii:
- The Program Committee is currently planning the scientific program.
- 2007 Save-the-Date materials are in the 2006 Annual Meeting delegate bags.
- In light of the Jewish High Holidays that take place directly before and after the meeting, the 2007 Program Committee decided to shorten the meeting to four days without cutting the number of concurrent oral or poster sessions. They did this by starting the first day earlier, moving the Avioli Memorial Lecture to the first day, switching some concurrent orals to earlier in the meeting, and reducing the number of State-of-the-Art Lectures.
ASBMR 28th Annual Meeting in Philadelphia
Dr. Shane introduced the 2006 ASBMR Program Co-Chair Andrew Arnold who provided a brief overview of some of this year’s Annual Meeting highlights:
- T he Gerald D. Aurbach Memorial Lecturer is Elaine Fuchs from the Rockefeller University.
- The Louis V. Avioli Memorial Lecturer is Henry Kronenberg from the Massachusetts General Hospital.
- The ASBMR and IBMS Joint Symposium on Fat and Bone is being co-chaired by ASBMR Past-Presidents Clifford Rosen and Jane Aubin.
EFF-ASBMR Meeting Fellows Forum
Dr. Shane reported that ASBMR Past-President John Bilezikian is requesting that Council approve doing the EFF-ASBMR Fellows Forum again in 2007 and moving the funds leftover from the 2006 EFF-ASBMR Fellows Forum into an escrow account for the 2007 Forum.
Dr. Shane also noted that if there is a shortfall of funds in 2007, ASBMR will not be required to contribute any funds to cover the shortfall other than what is in escrow.
After discussion, a motion was made to accept the proposal to have an EFF-ASBMR Fellows Forum in 2007 and to use excess funds from 2006 for the 2007 meeting. The motion passed unanimously.
Consent Agenda Reports
A motion was made to approve the ASBMR consent agenda. The motion passed unanimously.
Dr. Shane again expressed her deep appreciation of the ASBMR staff and acknowledged each staff member by name. She also acknowledged the tremendous work during the year by the Executive Committee and Council.
Dr. Goldring acknowledged the dedication and commitment of Dr. Shane. He noted that this was a year of transition for the Society and Dr. Shane faced many challenges during her term as President and she did an outstanding job. ASBMR Council and staff acknowledged their appreciation of Dr. Shane with a standing ovation.
Dr. Shane adjourned the meeting at 3:30 p.m.